Virtual Mailbox Cost Calculator
Enter your monthly letters and scans to see your virtual mailbox cost at each provider, estimated from published fees. Free, no sign-up. Prices checked September 25, 2026.
Common mail volumes
10 letters, 2 opened and scanned a month
$7.98/mo
PhysicalAddress.com, Plan 30
Runner-up: PostScan Mail Starter, $14.00
Checked September 25, 202630 letters, 5 opened and scanned a month
$7.98/mo
PhysicalAddress.com, Plan 30
Runner-up: Traveling Mailbox Basic, $15.00
Checked September 25, 2026100 letters, 20 opened and scanned a month
$16.98/mo
PhysicalAddress.com, Plan 100
Runner-up: Traveling Mailbox Extended, $25.00
Checked September 25, 2026200 letters, 40 opened and scanned a month
$26.98/mo
PhysicalAddress.com, Plan 200
Runner-up: Traveling Mailbox Small Business, $55.00
Checked September 25, 2026All four tiles assume 3 pages per scanned item, no forwarding, no checks and monthly billing. PhysicalAddress.com doesn't publish a forwarding or check-deposit fee, so anyone who needs those should run the calculator below with the "Only show providers that publish every fee I need" filter on.
Your numbers
At 30 letters and 5 scans, PhysicalAddress.com Plan 30 comes to $7.98 a month before postage.
| Provider and cheapest plan | Plan price | Usage fees | Monthly total |
|---|---|---|---|
PhysicalAddress.com Lowest estimatePlan 30Fee detailsUsage fees: none at this volume Not included: nothing flagged at this volume Checked September 25, 2026 | $7.98 | $0.00 | $7.98$95.76 a year |
Traveling MailboxBasicFee detailsUsage fees: none at this volume Not included: nothing flagged at this volume Checked September 25, 2026 | $15.00 | $0.00 | $15.00$180.00 a year |
PostScan MailStarterFee detailsUsage fees: Open and scan beyond free $10.00 Not included: nothing flagged at this volume Checked September 25, 2026 | $10.00 | $10.00 | $20.00$240.00 a year |
iPostal1GreenThese are Virtual Mailing Address tiers, which don't allow a company name. Business Address plans start at $14.99/mo.Fee detailsUsage fees: Open and scan $11.25 Not included: nothing flagged at this volume Checked September 25, 2026 | $9.99 | $11.25 | $21.24$254.88 a year |
US Global MailScaleFee detailsUsage fees: none at this volume Not included:
| $49.00 | $0.00 | $49.00$588.00 a year |
| Anytime MailboxPriced per location | Each location sets its own plans and fees, so there is no single figure to calculate. Compare locations on the Anytime Mailbox pricing page. Checked September 25, 2026 | ||
| Earth Class MailBase price not published | Earth Class Mail doesn't publish its base plan price on its own site, so it isn't estimated here. Checked September 25, 2026 | ||
Estimates from each provider's published fees as of the date shown. They exclude postage, taxes and location surcharges. Provider terms and invoices control.
What drives the cost
A virtual mailbox's advertised starting price covers a fixed number of mail items and, on most plans, no free scans. The real monthly total depends on how the provider charges for what happens after the mail arrives.
Per-item open and scan fees. iPostal1 charges $2.25 to open and scan an item up to 10 pages (Checked September 25, 2026). PostScan Mail charges $2.00 per envelope for the same allowance, after any free scans included on the plan (Checked September 25, 2026). Both add a per-page fee above 10 pages.
Per-page scanning. Traveling Mailbox meters scanned pages rather than items: each plan includes a page-scan allowance, and pages over that allowance are billed at $0.50 each (Checked September 25, 2026). A handful of long documents can use up the allowance faster than the same number of short letters.
Bundled scans. PhysicalAddress.com bundles a set number of content scans into each plan and charges $0.20 for each item over the envelope or content-scan count (Checked September 25, 2026). US Global Mail's Scale plan includes about 30 interior scans a month, then $3.00 per extra scan (Checked September 25, 2026).
Forwarding is billed separately from scanning at every provider in this calculator, and none of them include postage in a forwarding fee. A shipment's total cost is the provider's handling charge, where one is published, plus whatever the carrier charges to move the package.
How the estimate is calculated
For each provider, the calculator checks every published plan and keeps the one with the lowest total at the volume entered, then adds usage fees on top of that plan's base price. See virtual mailbox providers compared by fees for the plans themselves side by side.
- iPostal1: base plan price plus $0.35 for each mail item over the plan's allowance, plus $2.25 per scan (plus $0.25 per page over 10), plus $4.95 per 5 checks deposited, rounded up. Forwarding is carrier rates, so no handling dollar amount is added, just a note that postage applies. See a closer look at iPostal1.
- PostScan Mail: base plan price plus $0.50 per item over the plan's allowance, plus $2.00 per scan beyond the plan's free scans (plus $0.25 per page over 10), plus $2.00 for the first forwarding shipment and $0.50 for each additional one. Check deposit fees aren't published, so any checks entered are flagged. See a closer look at PostScan Mail.
- PhysicalAddress.com: base plan price plus $0.20 for each envelope over the envelope-scan allowance and each opened item over the content-scan allowance. The pricing page doesn't say whether the $0.20 fee applies per envelope, per opened item or per page, so this calculator treats it as one fee per item over each allowance. Forwarding and check-deposit fees aren't published.
- Traveling Mailbox: base plan price plus $0.25 per envelope over the plan's allowance, plus $0.50 per scanned page over the plan's page allowance, plus $2.00 per forwarding shipment and $4.95 per check deposited, both plus postage.
- US Global Mail: the Scale plan at $49.00 a month plus $3.00 per interior scan over 30. The provider's own page shows a higher figure for annual billing than for monthly billing, which looks like a labeling issue, so this calculator always uses the monthly price for US Global Mail and labels the row that way.
Anytime Mailbox is priced per location rather than on one published national table, and Earth Class Mail's base plan price isn't published on its own site, so neither is calculated. Both get an explanatory row with a link to the official page instead.
Totals are calculated in cents and rounded half up to two decimals. When Annual billing is selected, the base price already reflects each provider's published annual discount, and the yearly figure is the monthly total multiplied by 12.
Worked example
At 30 letters, 5 scanned items, 3 pages per item, 1 forwarding shipment and 2 checks deposited, on monthly billing, the calculator returns:
| Provider | Plan | Arithmetic | Total |
|---|---|---|---|
| PhysicalAddress.com | Plan 30 | $7.98 base, no extra items or scans | $7.98 |
| PostScan Mail | Standard | $20.00 + $0 extra items + $0 extra scans + $2.00 forwarding | $22.00 |
| iPostal1 | Green | $9.99 + 5 × $2.25 scans + $4.95 checks | $26.19 |
| Traveling Mailbox | Basic | $15.00 + $2.00 forwarding + 2 × $4.95 checks | $26.90 |
| US Global Mail | Scale | $49.00 flat, 5 scans is under the 30 included | $49.00 |
PhysicalAddress.com and PostScan Mail both carry a flag here: PhysicalAddress.com doesn't publish a forwarding or check-deposit fee, and PostScan Mail doesn't publish a check-deposit fee, so the shipment and checks in this example aren't fully priced in. With the strict filter on, hiding those two rows, the cheapest fully priced total is iPostal1 Green at $26.19, plus postage on the forwarding shipment.
Assumptions and limits
- Postage, taxes and location surcharges are excluded from every total. Forwarding rows say "plus postage" for that reason.
- Anytime Mailbox is priced per location rather than on one national table, so it isn't calculated. Earth Class Mail's base plan price isn't published on its own site, so it isn't calculated either. Both link to the official page.
- Where a provider doesn't publish a fee for forwarding or check deposit, the total below leaves that cost out and the row is flagged. Turn on the strict filter to hide those rows entirely.
- Prices were checked on the date shown next to each row. Provider pricing pages change, and the provider's own terms and invoice control the final amount.
These are estimates from each provider's published fees as of the date shown. They exclude postage, taxes and location surcharges. Your provider's terms and invoices control.
Questions about virtual mailbox costs
How much does a virtual mailbox cost per month?
Starting prices run from about $7.98 to $10.00 a month at the providers in this calculator: PhysicalAddress.com Plan 30 at $7.98, iPostal1 Green at $9.99, and PostScan Mail Starter at $10.00. That starting price usually covers a set number of mail items and, on most plans, no free scans. Scans, forwarding and check deposits are what usually decide the real monthly total, which is why the calculator above asks for those numbers instead of just naming a plan.
Why can a cheaper plan end up costing more?
A plan with a low base price can charge more per scan, per page or per extra mail item than a pricier plan does. At higher mail volumes those per-item charges add up faster than the gap between the two base prices, so the plan that looked cheaper on the provider's homepage can end up costing more once actual usage is added in. The worked example above shows PhysicalAddress.com staying at $7.98 while iPostal1 and Traveling Mailbox both pass $26 once checks and forwarding are added.
Does the forwarding fee include postage?
No. Every provider in this calculator bills forwarding separately from postage. Traveling Mailbox states its forwarding fee as "postage plus $2 per shipment", and PostScan Mail's forwarding fee is "$2.00 for the first item, then $0.50 per additional item," in both cases on top of what the carrier charges. iPostal1 forwards at carrier rates with no separate handling fee shown. PhysicalAddress.com doesn't publish a forwarding fee at all.
Which virtual mailbox providers deposit checks, and what does it cost?
iPostal1 charges $4.95 to deposit up to 5 checks, plus the cost of the check scans and trackable shipping. Traveling Mailbox charges $4.95 per check plus postage. US Global Mail deposits checks with no handling fee within an active paid plan. PostScan Mail and PhysicalAddress.com don't publish a check-deposit fee on their pricing pages, so the calculator flags those rows instead of guessing a number.
Is annual billing cheaper?
Usually, yes, for the base plan price. iPostal1 and Traveling Mailbox both give two months free on annual billing. PostScan Mail's annual plans also raise the number of free open-and-scan items included. PhysicalAddress.com takes 20% off annual plans. US Global Mail's page shows a higher monthly figure under its annual toggle than under monthly billing, which looks like a labeling issue, so this calculator uses monthly pricing only for US Global Mail.
Why isn't Anytime Mailbox included in the calculation?
Anytime Mailbox prices each of its locations separately rather than publishing one national fee table. Its own site quotes plans "from $9.99 per month" with some listings as low as $4.99 and vanity addresses running up to $50, but the included items, scans and overage fees live on each location's own page. Because there's no single published formula to apply, the calculator shows an explanatory row with a link to the location search instead of a computed total. The Anytime Mailbox Review explains what to read on a location page.
How this page is sourced
Cedrick Reese built this calculator for VirtualMailboxBusiness.com using only fees that providers publish on their own pricing pages. The formula picks, for each provider, the lowest plan that covers the entered volume, then adds per-item, per-scan, forwarding handling and check deposit fees. Postage and taxes are left out because they vary. The embedded fee table is rechecked against the official pricing pages on a regular cycle, and the last-checked date is shown next to every provider.
Sources
- iPostal1: Virtual Mailing Address plans and pricing, checked September 25, 2026
- PostScan Mail: Pricing, checked September 25, 2026
- PhysicalAddress.com: Pricing, checked September 25, 2026
- Traveling Mailbox: Pricing, checked September 25, 2026
- US Global Mail: Pricing, checked September 25, 2026
- Anytime Mailbox: official site (pricing statements), checked September 25, 2026
- PostalBridge: The real cost of virtual mailboxes, checked September 25, 2026
Related pages
- Virtual mailbox providers compared by fees
- What free virtual address offers really include
- A closer look at iPostal1
- A closer look at PostScan Mail
- Rules for using a virtual address for an LLC
- Ranked by total cost: which plan costs least at typical volumes
- A closer look at PhysicalAddress.com
- A closer look at Traveling Mailbox
- Flat-rate scanning: US Global Mail Review
- New to the service: Virtual Mailbox Basics